Sunday's Best Farmers Market Become a Vendor

Thank you for your interest in becoming a vendor at our year-round indoor market at Regency Square in Richmond, Virginia. We're building a consistent, high-quality marketplace featuring farmers, artisans, food vendors, and small businesses.

Event Details

Location: Regency Square Mall (Indoor Upper Level)
Day: Year-Round, Every Sunday
Time: 12:00 PM - 6:00 PM
Setup Time: 9:00 AM - 11:55 AM
Breakdown: 6:00 PM - 7:00 PM

Vendor Fee

Standard 10-ft linear space
Chair
6-ft tables
Electricity (limited availability)

Payment is required in advance to reserve your space once approved.

Vendor Category Accepted

We welcome a variety of vendors, including:

Fresh produce & farm goods
Baked goods & packed foods
Arts & crafts / handmade items
Clothing & accessories
Plants & flowers
Antiques & vintage items
Kitchen / home goods
Beverages
Books / publications
Services (must be pre-approved)

Vendor Requirements

Vendors must provide their own tables, chairs, and displays setup.
All displays must be clean, professional, and contained within your assigned space.
Food vendors must comply with all local health regulations.
Required permits/licenses are the responsibility of the vendor.
No counterfeit or prohibited items allowed.

Market Rules

Be on time: Late arrivals may forfeit their space.
Stay for full duration: Early breakdown is not permitted.
Cleanliness: Leave your space as you found it (trash removal required). Do not put your trash into the mall trashcans. Herbetarian will collect your trash only if they are in trash bags. You will not be accepted back if your space is not clean.
Conduct: Be respectful to customers, staff, and other vendors.
Noise: No loud music or disruptive behavior.
Sales: Vendors are responsible for their own transactions and pricing.

Prohibited Items

Illegal goods
Weapons of any kind
Alcohol (unless pre-approved)
Hazardous materials
Offensive or inappropriate merchandise

Marketing and Promotion

By participating, vendors agree that photos/videos of their setup may be used for promotional purposes. We encourage all vendors to promote the event on their social media to help grow attendance.

Vendor Cancellation & No Show Policy

To maintain a consistent and reliable market experience, all vendors must agree to the following cancellation terms:

Payments & Reservations
1. All vendors fees must be paid in full to secure your space.
2. Spaces are not guaranteed until payment is received.
Cancellation Policy
1. Cancellations made 72+ hours before the event (Thursday at 1 PM):
  1. Eligible for a credit towards a future market date (no refunds).
2. Cancellations made within 72 hours of the event:
  1. No refund or credit
No Shows
1. Vendors who do not attend and fail to notify Herbetarian (DaShawna and/or Jonathan):
  1. No refund or credit
  2. May be denied future participation
Rescheduling
1. Vendors may request to transfer their spot to another approved date with at least 72 hours' notice, subject to availability.
Emergency Exception:
1. Emergencies will be considered on a case-by-case basis.
2. Documentation may be required.
Event Status
1. This is an indoor market and will proceed regardless of weather.
2. No refunds or credits will be issued due to weather conditions.
Market Cancellation (Herbetarian aka Managers):
1. If the market is cancelled by the organizer (Herbetarian), vendors will receive:
  1. A full credit towards a future date, or
  2. A full refund

By submitting payment, vendors acknowledge and agree to this cancellation policy.

Download the application and complete the form to the best of your knowledge.

Approved vendors will receive confirmation and payment instructions.

Herbetarian is focused on building a consistent, high-quality Sunday's Best Farmer's Market experience and look forward to working with vendors who are reliable, professional, and passionate about what they offer!

Herbally Yours,

DaShawna and Jonathan Clark

Herbetarian LLC/ Sunday’s Best Farmers Market Managers

804-461-6873

804-295-9593

SBFM Application Download